Human Resource and Employee Manuals
The Copedia HR and Employee Handbook Templates include employee and supervisor handbooks, human resource policies and procedures, administration and conduct manual, the payroll procedures manual, HR forms, and compliance tools for all 50 states.
The manuals are easy to read and ready to print or customize if necessary. They are thorough and not lengthy. "Legally" they promote an employment at will relationship. Even though our employee handbook is tried and proven, you should have your final version reviewed by your attorney to ensure it complies with your specific requirements.
The forms module includes everything from job descriptions to independent contractor agreements. If you need a HR form, you will likely find it either in our forms directory or through LibLink (our link module). LibLink contains an extensive HR section covering forms, HR sites, quality examples, and HR organizations.
The HR manual includes over 100 Employee policies. Click here to see some partial text of the templates. The following is a more complete list to the templates included in our Employee Manual / Handbook:
This template promotes an employment at will relationship and lays the ground work for your handbook.
Covers leaves of absence including FMLA - the Family and Medical Leave Act , Uniformed Services Employment and Reemployment Rights Act (USERRA), sick leave, job abandonment, Bereavement Leave, Jury Duty / Court Appearances, Leave Requirements for Grant Employees, Leave Without Pay, Personal Leave, Voting Leave, Weather Emergencies and Adverse Conditions.
Wage and Salary Policies
Discusses pay day, deductions, overtime, advances, and wage increases.
Employee Benefits Policies
This template provides an overview of the 11 most common Employee Benefits. Plan specifics are not covered as they will be included in your benefits handbook.
Employee Safety and Health Policies
This is not our safety program, rather it sets forth company policy.
Codes of Conduct and Corrective Action Policies
This section identifies standards of conduct expected of all employees and explains corrective action measures that may be taken by the Company.
Employee Communication Policies
Explains the various mechanisms the company will use to communicate with employees, including grievances.
A form for the employee to sign acknowledging receipt of the handbook and terms of interpretation.
Workers Compensation Procedure Acknowledgement
A form for the employee to sign indicating they understand the company procedure regarding workplace injuries and claims.
Employee Recruitment and Hiring
The purpose of this procedure is to establish a consistent method used to recruit and hire employees and ensure compliance with governmental regulations and company Policy.
This procedure provides guidance for employee terminations and identifies some common legal pitfalls.
Employee Expense Reimbursement
A document that puts it on paper. Works great with the Travel Policy and forms.
Policy and travel itinerary form, use it with the employee expense reimbursement procedure.
Internet and Cell Phone Usage
This policy discusses acceptable use of company provided devices, establishes procedures for software and app downloads, and sets expectations for employee privacy while using phones and computers.
Discusses the appropriate use of email and establishes user responsibilities.
Administration and Conduct Policy Manual
This 35 page policy manual includes:
Office Task List
Code of Ethics Policy
Whistle blowing Policy
Fraud and Embezzlement Policy
Conflict of Interest Policy
Division of Duties and Delegation of Authority Policies
Hiring, Rehiring, and Terminating Employees
A template that provides the basics for supervisory personnel.
Purchasing Materials and Renting Equipment
A template describing your policies regarding expenditures. Very similar to our purchasing policy.
The reality of paperwork is that, other than filling out time cards, very few people like to do it. This procedure helps you identify necessary paperwork and describe your requirements.
Contract Changes and Claims
For project and job oriented businesses. This section is designed to provide guidance for change order requests and minimize un-collectable change order billings.
Helps you identify and describe company expectations for supervisory safety responsibilities. This is a policy statement for employees and supervisors.
Payroll Procedures Manual
A 30 plus page manual covering:
The Payroll Process
Payroll Expense Distribution
Employee Personnel Files
Ongoing Payroll Activities
Employer Paid Taxes
Payroll Cycle Flowchart
Payroll Internal Controls
Human Resource Forms and Agreements
Over 60 Forms Including:
New Employee Survey